Thursday, February 19, 2015

A Quick Walk-through of PeopleSoft Absence Management

Overview
Absence Management is an application in PeopleSoft HRMS suit which enables organizations to automate the processes for planning and compensating paid time off (Annual/Sick/Casual/Parental/ Leave etc...) for the employees.
It provides various Self-Service pages for both employees and managers to raise and approve the absence requests respectively. Admins can also raise the requests on behalf of staffs and administer them through dedicated pages.


Elements of Absence Management
There are various elements used in Absence Management that combined to form the entire architecture of the Absence system.
Absence Event - The period for which an employee is absence for the same reason for example, an employee is on Annual Leave for 1 week then this 1 week absence is the event.
Absence Take - The element which represent the reason for Absence Event. In above example, Annual Leave will be the Absence Take.
Entitlement - The amount of paid time off an employee is entitled to take for an Absence Take.
Entitlement Balance - The amount of unused entitlement
Adjustment - A deduction or addition made from/into the Absence Entitlement balance.
Units - The period of time in which entitlement, take, adjustments, balances, and other absence-related time periods are measured. Typically, units represent either hours or days



Key Concepts in Absence Management



Triggers

You can create triggers in Absence Management to detect changes made to data in Human Resources. This enables Absence Management to identify payees automatically who needs to be recalculated during an absence run.

Iterative Trigger


An iterative trigger tells the system to process (or reprocess) a payee in the current open calendar, possibly because payee data has changed or the payee was terminated or payee has raised another absence request during the same calendar period.

PeopleSoft HRMS Online Training


Retro Trigger


A retroactive (or retro) trigger tells the system to reprocess previously calculated (closed) calendars.



Example:

 An employee has raised an absence request for the month of Oct which is a past dated absence request. This absence request will be detected Retro Trigger and processed.


Segmentation Trigger


This trigger tells the system to process a payee’s absence when a data change occur in the middle of the pay period, by dividing the pay period in two segments for the correct result.



Example:

A person gets promoted to a higher grade on 17th of the current month and now they are eligible for more number of leaves hence, Segmentation trigger will detect this change and two segments will be created for this pay period 1) 1st to 16th and another from 17th to 31st of the month


Retro Processing Methods

Retro is a term used in Absence when the absence is recalculated for the already closed calendars.



Corrective Retro Processing

This method recalculates all the past dated absences from the month in which the retro even has occurred and update the accumulator for each month with re-calculated results.



Example:

This is the absence data for an employee as on Month of March which is current month.



Jan Entitlement = 1
Jan take = 0
Jan balance = 1

Feb Entitlement = 2
Feb take = 0
Feb balance = 2

March Entitlement = 3
Jan take = 1
March balance = 2


Now, the employee raises an absence request for the month of January so this is how the absence data will look like when this request is processed through corrective method.


Jan Entitlement = 1
Jan take = 1 - recalculated
Jan balance = 0 recalculated


Feb Entitlement = 2
Feb take = 1 recalculated
Feb balance = 1 recalculated


March Entitlement = 3
Mar take = 1 recalculated
March balance = 2 recalculate
d

Forward Processing

How Absences are Processed in PeopleSoft Absence Management System

Visit this page to know more on this - How Absences are Processed in PeopleSoft Absence Management System


Setting Up Absence Management

Here is what you all need to do in sequence to set up Absence Management


Security Setup 

This is the first thing we do when we start the Global Payroll and Absence Management set up. There are two types of security setup for Global Payroll and Absence Management

Element-level security (Set Up HRMS, Security, User Maintenance, Global Payroll User Profile, User Rules Profile )
  • Restricts the elements that a user can view or update, based on the User Rules Profile page and the Used By, Owner, and Override Levels fields on the Element Name page.
Payee-level security (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements - All Element Definition Components)
  • Restricts the payees that a user can view, based on the standard HR security in PeopleSoft Enterprise Human Resources.



Setting Up Absences
There are broadly areas from where the setup is done:
  1. System Setting
  2. Elements
  3. Framework
  4. Schedules 
  5. Triggers

System Setting

This is where the setup begins. In this area some installation and schedule settings are done along with countries setup like what will be the default retroactive method that should be used in absence processing etc...


Elements

Primary Elements - Absence Take and Absence Entitlements
Supporting Elements - Accumulators, Formula, Variable, Bracket, Array etc...

below diagrams shows in what order the elements are created:




Navigation: Set Up HRMS – Product Related – Global Payroll & Absence Mgmt – Elements



Generation Controls

If we want to have a control on the element that during absence processing, it should be resolved only when it meets certain criteria then we use generation control elements.

Generation control works as a switch for another element to be resolved, if the switch is on then the element will be resolved, if switch is off then it won’t.

Scenarios where Generation Control element is used:

If an employee is on Leave of Absence (LOA) then the annual leave entitlement shouldn’t be given to them in which case we can create a Generation Control element which will find out whether an employee is on LOA and based on that it can decide whether the Annual Leave Entitlement element should be resolved or not.



Framework

Once the elements have been defined, the framework for processing various absences is setup. Below snapshot is showing the order in which this setup has to be done:



Navigation: Set Up HRMS – Product Related – Global Payroll & Absence Mgmt – Framework





Schedules



Schedules define workplace attendance expectations for groups of employees, and include definition of

The workdays, scheduling units, and holidays. This information is important to the absence process because it tells the system whether a reported absence occurred during a scheduled work time. Absences during

Scheduled work periods may be paid if they meet your organization's absence rules.



Navigation: Set Up HRMS – Product Related – Global Payroll & Absence Mgmt – Schedules



Triggers



We Setup various triggers to detect changes occurred in the absence/employee’s data so that that they can be processed during Absence Run.



Navigation: Set Up HRMS – Product Related – Global Payroll & Absence Mgmt – Triggers





Self Service Setups



We configure the absence take elements for Self-Self service users as to how the page will look like, whether forecasting to be used, what will be the error message to be thrown when employee is not eligible for leave, what are all the fields to display in absence request page etc…



Navigation: Set Up HRMS – Product Related – Global Payroll & Absence Mgmt – Absence Management

PeopleSoft HRMS Online Training

61 comments:

  1. Hi, this is a great article thanks.

    I have a question about your comment on Generation Controls "If an employee is on Leave of Absence (LOA) then the annual leave entitlement shouldn’t be given to them in which case we can create a Generation Control element which will find out whether an employee is on LOA and based on that it can decide whether the Annual Leave Entitlement element should be resolved or not."

    We had thought that if an EMPLID was on EMPL_STATUS 'L' then no processing could occur (as there is a hard coded EMPL_STATUS in ('A','P') check in the COBOLs) - are you saying that Generation Controls can then override this?

    ReplyDelete
  2. Hi Santosh
    Nice Article ThanQ... Can you elaborate more on Framework

    ReplyDelete
  3. Good information sir. Best deal on my website Bed Sheets Online

    ReplyDelete
  4. Hi Thank you for sharing about the Hire Employees . Hire More and Find Labour for Delhi NCR

    ReplyDelete
  5. More than 5000 registered IT consultants and IT corporate's.

    Request IT online training at www.todaycourses.com

    ReplyDelete
  6. I really loved reading your thoughts, obviously you know what are you talking about! Your site is so easy to use too, I’ve bookmark it in my folder
    Employee Management

    ReplyDelete
  7. Really!!! I am very impressed after reading this blog. thanks for providing deep information for
    Trevor

    ReplyDelete
  8. Available with some payroll software solutions, employee calendars give you a super easy way to manage sick leave, absences and overtime. small business payroll solutions

    ReplyDelete
  9. Fabulous Post! Thank you so much for sharing this one very helpful and peaceful info share by blogger, Love it Thanks again.

    Payroll services Surrey

    ReplyDelete
  10. Getting work because of your blog is definitely a form of monetization, even if it’s not direct. Great job! private bank jobs in Gujarat

    ReplyDelete
  11. As a Payroll Outsourcing Company in Singapore, TNPL.com.sg provides online accounting, corporate Payroll service, corporate secretarial, payroll system and outsourcing service.

    ReplyDelete
  12. I kind of feel like I need to go take a shower after reading this article because I don’t have a service or product to sell yet! angularjs mobile app

    ReplyDelete
  13. Getting work because of your blog is definitely a form of monetization, even if it’s not direct. Great job! hire laravel developer uk
    Getting work because of your blog is definitely a form of monetization, even if it’s not direct. Great job! hire laravel Getting work because of your blog is definitely a form of monetization, even if it’s not direct. Great job! hire laravel developer uk
    uk

    ReplyDelete
  14. Thanks for the update you have nicely covered this topic. keep it up
    anti piracy technology

    ReplyDelete
  15. payroll outsourcing services in singapore have the capability to offer top notch results and that too at a reasonable price.

    ReplyDelete
  16. Leaves not send to 2nd line manager and finalized after first line manager please guide

    ReplyDelete
  17. Such a nice blog, I really like what you write in this blog, I also have some relevant Information about Best HR Training In Hyderabad | Hr training institute in Hyderabad! if you want more information.
    Oracle Fusion HCM Classroom Training

    ReplyDelete
  18. The Le_Meridian Funding Service went above and beyond their requirements to assist me with my loan which i used expand my pharmacy business,They were friendly, professional, and absolute gems to work with.I will recommend  anyone looking for loan to contact. Email..lfdsloans@lemeridianfds.com  Or lfdsloans@outlook.com.WhatsApp ... + 19893943740.

    ReplyDelete

  19. hello everyone this is aa very good bloge

    ReplyDelete
  20. Nice post! Your quick walkthrough about Absence management might help many HRM personnel who have a hard time managing employees who take leaves. On the other hand, HR personnel should look into prominent terms such as key employee definition 2020 to ensure that nondiscriminatory testing is done properly.

    ReplyDelete
  21. Good post ! Thanks for posting Hrms Software Features Softwares help to make the Payroll work easy. They are one of the payroll developing companies. They provide the best payroll outsourcing and HR Software.

    ReplyDelete
  22. Very useful and informative blog. Thank you so much for these kinds of informative blogs. We are also providing the best services click on below links to visit our website.

    Oracle Fusion HCM Training
    Workday Training
    Okta Training
    Palo Alto Training
    Adobe Analytics Training

    ReplyDelete
  23. Personally I think overjoyed I discovered the blogs. Points and Trick

    ReplyDelete
  24. I really like your blog and i respect your work. I’ll be a frequent visitor.

    ReplyDelete
  25. manpasand shadi ka taweez yani naqsh isme azam ap ki shadi , rishta aur mangni منگنی k hawalay حوالے se har rukawat ka gaibi غیبی rohani hal hai ju k kabhi کبھی khata خطاء nahi jata . ye taweez Allah k zati nam ka arabi naqsh hai jes ki gaibi rohani barkat ka zahor ظہور jald ho kar ap ki har pareshani پریشانی ko door kar deta hai .
    manpasand shadi ka taweez
    wow

    ReplyDelete
  26. Bandish ka tor karne k liye Dua Naade Ali Sharif ka arabi taweez ap k liye be had powerful sabat ثابت ho gha . ye naqsh ghar me rakhtay رکھتے hi fard ka ghar jan , aulad , karobar , sehat aur kamyabi bandish ki jakar جکڑ se azad ho jati hai aur fard ko dobara دوبارہ se har kaam me kamyabi hasil hona shuro ho jati hai .
    Bandish ka tor

    fantastic and thanks for information

    ReplyDelete
  27. likoria ka ilaj karne se pehlay پہلے ap ko ye maloom hona chahiye چاہئے k likoria kya hai ? iss baad hi likoria treatment krain ya karwain کروائیں .
    Nazrin khawateen خواتین ki bachadani بچہ دانی se Ratobat رطوبت ka kharij خارج hona likoria hai . ye Ratobat aam tor be rang بے رنگ hoti hai . iss Ratobat ka color garah safayd گاڑھا سفید, peela پیلا aur sabz سبز bhe ho sakta hai aur agr aysa ایساء ho tu ye pareshan karne wali baat ho sakti hai .
    likoria ka ilaj
    thanks for information

    ReplyDelete
  28. rizq ki dua Nade Ali ki barkat se ap Allah ki bargha se behisab rizq , dolat , izat , karobar mein tarakki aur kamyabi hasil kar saktain hain . Dua Nade Ali Sharif ap k liye Dunia Mein Bhe Kamyabi hai aur Akhrat mein bhe .
    rizq ki dua
    ousum excilent information

    ReplyDelete
  29. Beti ke rishte ka wazifa Dua Naade Ali ki barkat se ap beti k liye es ki pasand k motabak مطابق ya waldain والدین Apni pasand k motabak acha rishta apne sooch se bhe pehle hasil kar saktain hain . ye wazifa un tamam walidan aur behanu k liye bhut powerful hai jo rishte ki wàja se parshan hain. nazreen rishte ka na hona koi mamoli baat nahi balkay rishta ki rukawat kisi bhe beti k zindagi ko taba kar sakti hai .
    Beti Ke Rishte Ka Wazifa

    ReplyDelete
  30. Love Marriage Taweez yani Surah Baqarah ayat 165 ko ju bhai ya behan arabi mein tehreer kar apne pas rakh letay hain tu In ko mohabbat ki shadi mein har hal mein Allah ki zaat kamaybi detay hain Azama lain .
    Love Marriage Taweezyour information

    ReplyDelete
  31. nafrat dalne ki dua Naade Ali ki barkat se ap apne husband k dil mein kisi bhe gair aurat ki nafrat sirf chand dino me paida kar saktay hain . Nazreen shohar ka ksi dusri aurat ke tarf mutawaja hona bhut aam baat hai aur AAJ Kal har aurat k Sath yehi masla dar peesh hai . Nazreen mard tawaja ko pasend karta aur jab tawja usy bahir se mil jaye TU Baki cheezu ko wo faramosh kar deta hai.
    nafrat dalne ki dua

    ReplyDelete
  32. Blood pressure ka ilaj k liye 100 % kamyab dua Naade Ali sharif hai jes ki ap high blood pressure aur low blood pressure ka rohani ilaj khud kar saktay hain . normal blood pressure ya normal bp k liye Dua Naade Ali sharif ki barkat issi waqat zahar ho kar fard k blood pressure ko normal karne ka sabab banti hai .
    blood pressure ka ilaj
    really very great animal

    ReplyDelete
  33. job mein kamyabi ki dua naade Ali ki barkat se ap apni job mein kamyabi , tarakki , amdni mein azafa aur izat hasil kar saktain hain . es wazifa ki barkat se har wo fard ju ap ki job ko nuqasan نقصان dene ki koshish kare gha asay hi nuqsan se dochar دوچار hona pare gha .
    job mein kamyabi ki dua
    rellay great

    ReplyDelete
  34. Tension kisi bhe pareshani ko apne oper swar karne ka nam hai . tension ka ilaj waqat par hona zarori hai aur agr aysa na ho tu tension apne sath beshumar zehni aur jesmani Bimarian frad par hawai kar deti hai jes se baz Oqaat fard ko tamam zindgi shifa nahi milti .
    Tension Ka rohani ilaj
    really exicellant

    ReplyDelete
  35. Drug addicted husband k liye wazifa Naade Ali bhut mujarrab hai . Naade Ali sharif k wazifa ki barkat se kisi bhe behan ka shohar nasirf نہ صرف nasha ki adat ko chor deta hai balkay wo family aur socity mein aysa acha insan ban kar samne aata hai jes ka kisi ne guman bhe nahi kyia hota .
    Drug Addicted Husband ka Rohani ilaaj
    very amazing

    ReplyDelete
  36. bacho ko sulane ki dua Naade Ali sharif ki barkat se ap apnay bache k raat ko na sone ki adat ko khatam kar saktay hain . ye Dua mobarka un tamam walidan والدین ke parshani ka hal hai jo bacho k na sone سونے ke waja se fikrmand فکرمند hain.
    bacho ko sulane ki dua
    very amazing

    ReplyDelete
  37. taweez for business yani business me kamyabi کامیابی aur tarakki ترقی k liye Nady Ali ka taweez be had powerful mana jata hai . baz afrad be had mehnat محنت karne کرنے k bawajood باوجود apnay business ko kamyab karne me nakam ناکام rehte hain .
    taweez for business
    very great

    ReplyDelete
  38. Pregnant hone ki dua Naade Ali un behnu بہنوں ky liye behadh بےحد mujarrab مجرب hai ju k aulad ki nemat نعمت sy mehroom محروم hain . agr koe behan Allah k kram کرم se jald pregnant پریگنینٹ hona chahti چاہتی hai maghar مگر kisi bimari بیماری ya bandish ki waja se wo pregnant پریگنینٹ na ho rahi رہی ho tu wo Pregnant hone ki dua Naade Ali ka wird ورد sirf 7 din kar le .
    Pregnant Hone Ki Dua
    nice

    ReplyDelete
  39. shohar ko wapas bulane ka wazifa iyakanabudu waiyakanastain اِیَّاكَ نَعْبُدُ وَ اِیَّاكَ نَسْتَعِیْنُ hai . jes behan ka shohar asay اسے chor چھوڑ ka chala چلا gyia گیا ho aur wapis واپس na aa raha ho tu asay ایسے shohar ko apne ghar wapas bolane بلانے k liye iyakanabudu waiyakanastain ka wazifa be had powerful hai .
    shohar ko wapas bulane ka wazifa

    ReplyDelete
  40. shohar ko kabu karna asan nahi magr jes behan k pas Qurani ayat اللّٰه هُوَ اَهۡلُ التَّقۡوٰى وَاَهۡلُ الۡمَغۡفِرَةِ ‏
    ka arabi naqsh mojod موجود hai es k liye shohar se apni har jaiz baat manwana منوانا mushkil nahi . es ayat ka arabi naqsh shohar k hawalay حولے se har pareshani ka fori rohani hal hai .
    shohar ko kabu karna
    so great

    ReplyDelete
  41. shohar ki zuban bandi ka taweez Naade Ali Sharif be had powerful hai . Ye Khas Naqsh sirf apne ghar mein rakhne se bad zuban بد زبان shohar apni biwi ki har kisi k samne سامنے beizzati بے عزتی karne se hameesha k liye baz باز aa jae gha .
    shohar ki zuban bandi ka taweez.
    so great

    ReplyDelete
  42. rajab moon wazifa Naade Ali ap ki zindaghi bhar ki mushkilat ka 1 rohani hal hai . iss wazifa ko 1 din rajab ka chand dekhne k baad kyia jata hai . rajab moon wazifa zindagi me sirf 1 bar karne se Allah ki zaat ap ko ap ki zindagi bhar ki hajat ata farma detay hain .
    rajab moon 2022 wazifa
    great

    ReplyDelete
  43. Rajab sharif 2022 k beshumar Wazaif k liye ap youtube channel
    Nade Aliko zaroor visit krain . jazak Allah .

    ReplyDelete
  44. 27 rajab ka wazifa ap ka muqaddar bana de ga
    Nazreen 27 Rajab ka wazifa ap k muqadar ko chaar Chand lagane ki rohani power rakhta hai. Agar ap Zindagi mein bhut ziada success chahty hain . Allah ke bargha se kch talab karna chahty hain.
    27 rajab ka wazifa
    great

    ReplyDelete
  45. shab e meraj ka wazifa Naade Ali ap ki tamam hajat ki takmeel aur mushkilat ki asani k liye kafi hai.
    shab e meraj ka wazifa
    great

    ReplyDelete
  46. Rajab ka Chand ap ki tamam hajaat ki takmeel aur ap ki tamam rukawatyen, parshaniou ko dour Karne k Liye bay hadh mujarrab hai. Agar ap apni Zindagi mein asaani , khushi , kamyabi chahty hain.
    Rajab Ka Chand ki Tasbeeh
    gerat

    ReplyDelete
  47. Fabulous Post! Thank you so much for sharing this one .Customized software development in chennai

    ReplyDelete
  48. Looking to Hire Laravel Developer? Look no further! Connect Infosoft Technologies offers experienced developers to bring your web projects to life with seamless functionality and performance.

    ReplyDelete
  49. This comment has been removed by the author.

    ReplyDelete
  50. If you want to call QuickBooks customer service just dial
    QuickBooks customer service +18777555046 to speak with a live representative QuickBooks customer service

    ReplyDelete
  51. if you are looking for a reliable and affordable QuickBooks accounting software, then dial QuickBooks Customer Support Phone Number +1 855-941-1563 to get your questions answered by their team of highly experienced professionals.

    ReplyDelete
  52. If you need help with your accountants or want an effective way of keeping track of your finances. call us at QuickBooks Customer Support +1 717-844-9353 and talk to an expert.

    ReplyDelete
  53. If you are experiencing issues on your desktop application , dial
    QuickBooks Customer Support 1 866-448-6293 and talk to a support agent

    ReplyDelete
  54. I consider this post to be highly informative and incredibly valuable. I want to express my gratitude for the dedication you've put into creating such a knowledgeable article on employee Absent attendance management. Your efforts in crafting this content are truly commendable, and I appreciate the insights it provides. Thank you for sharing this valuable information.

    ReplyDelete
  55. This is amazing post for QuickBooks user. Get answers to all of your QuickBooks questions by dialing QuickBooks Customer Service +17577510347 Hampton, VA 23666, United States and get help

    ReplyDelete
  56. Arab Business Consultant offers expert guidance for entrepreneurs seeking to establish their presence in ajman media city freezone .. Our services simplify the process, ensuring a smooth setup. Ajman Media City Free Zone provides a dynamic business environment, fostering growth and innovation. Partner with us for a seamless business journey.

    ReplyDelete
  57. Pročitajte moje svjedočanstvo o tome kako sam dobio brzi zajam od pouzdane tvrtke. Pozdrav, ja sam gospođica Veronica iz Hrvatske. Bio sam u financijskoj situaciji i trebao sam kupiti kuću. Pokušao sam potražiti zajam od različitih kreditnih tvrtki, privatnih i korporativnih, ali nije išlo, a većina banaka mi je odbila kredit. Ali kako bi Bog htio, upoznali su me s privatnim zajmodavcem koji mi je dao zajam od 90,000 eura i danas imam vlastitu kuću i vlasnik sam tvrtke i trenutno mi je dobro, ako morate ići na tvrtka za osiguranje zajma. bez kolaterala, bez provjere kreditne sposobnosti, samo 3% kamatna stopa i supotpisnik s boljim planovima i rasporedom otplate, kontaktirajte Davidson Albert Loan (davidsonalbertloan@gmail.com). On ne zna da to radim, ali sada sam tako sretna i odlučila sam dati ljudima više informacija o njemu i želim da ga Bog još više blagoslovi. Možete ga kontaktirati putem njegove e-pošte. davidsonalbertloan@gmail.com
    {WhatsApp: +38761545894}

    ReplyDelete