Saturday, August 30, 2014

Part Time/Full Time, Regular/Temporary and Contingent Workers in PeopleSoft

I am not sure about you guys but I remained confused for quite a long time about these three terms. I couldn't imagine business scenarios where these entities would fit. Then I did some more digging and finally got the clear picture as to what business cases these entities are used.

This article would definitely be useful for entry level PeopleSoft Consultants because I have observed most of them barely know the difference between these entities in terms of how and where they are used in PeopleSoft.

Please also see
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Understanding Dynamic prompts in PeopleSoft
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Adding and Maintaining Person Of Interest in PeopleSoft
PeopleSoft Set Control Field
Peoplesoft Row Level Security Search Records
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PeopleSoft Set Control Field Concept and Tableset Sharing 
Understanding Future dated security in PeopleSoft 
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PeopleSoft HRMS Online Training

Full/Part Field in PoepleSoft

The field value 'Full Time' indicates that the employee works full time which means the FTE is 1. Whereas, the field value 'Part Time' indicates that employee works part time which means the FTE is less than 1.

We are all aware of full time salaried employees but if you are still not clear then let me explain that first. The salaried employees who are on regular payroll, work full time as per company policy and entitled for the benefits offered by their employer.
The part time employees however, are those salaried employees who are on regular payroll, work part time (For Example: 4 Hours out of Full Time 8 Hours) and partially entitled for the benefits offered by their employer. Note that I used the word 'Partially' which means most of the employers don't offer full range of benefits to part time employees that they offer to full time salaried employees.


Regular/Temporary Field in PeopleSoft

The field value 'Regular' indicates that the employee has a regular employment in the company and can be full time, part time or contractor.
Whereas, the field value 'Temporary' indicates that the employee has a temporary employment in the company and going to be terminated after a certain period of time and it can be full time, part time or contractor.

Contingent Workers or Contract Employee

A contingent worker (PER_ORG = 'CWR') is someone who is not on permanent payroll in the company and the employment can any time be terminated. Employers do not offer any benefit to such employees.

Lets understand various business cases by combining all these fields:

Case 1: Full/Part - Full, Regular/Temporary - Regular, PER_ORG - EMP

The employee is full time salaried, has a regular employment in the company and entitled for benefits offered and the job end date will be default retirement date. Note that such employees have to go through the standard hiring process defined as per the company policy.
For example, I have been working as a full time Functional Consultant in my current company for a long time, Get monthly paycheck and I enjoy all the benefits offered here.

Case 2: Full/Part - Full, Regular/Temporary - Temporary, PER_ORG - EMP

The employee is full time salaried, has a temporary employment in the company which is gonna end after a certain period of time and is entitled for all benefits and the job end date will depend upon for how long the person has been hired. Note that, such people when hired, they have to go through same hiring process what a Regular employee (Case 1) goes through.
For Example, In my project, there was a requirement of a senior full time DBA for two years after which the project was supposed to end hence, they hired a senior DBA for the temporary job. He was getting all the benefits, Monthly paycheck what I was getting but only for two years

Case 3: Full/Part - Full, Regular/Temporary - Regular, PER_ORG -CWR

It's a contingent worker, works full time and can have regular or temporary employment in the company but not entitled for the benefits offered. 
For Example, in my company they hire people as contractors from few HR Staffing firms but the salary, benefits and other perks aren't payed by my company but the company they have been hired from. They can be terminated at any point of time with a very short notice period or even none.

Case 4: Full/Part - Part, Regular/Temporary - Temporary, PER_ORG -EMP

Its a part time Salaried employee, has a temporary employment in the company which is gonna end after a certain period of time and partially entitled for the benefits offered by their employer.


Each of these four cases define an addtional classification employee which can be done thorugh Employee Class field in PeopleSoft. for more details on how is it done please visit - Employee Class (EMPL_CLASS) Field in PeopleSoft


Please also see
Simplified Way to Provide a Page Access in PeopleSoft
PeopleSoft Set Control Field
Adding and Maintaining Person Of Interest in PeopleSoft
Unable to See Future dated transactions in Job Data page in PeopleSoft
Hiring a Person in PeopleSoft
Part Time/Full Time, Regular/Temporary and Contingent Workers in PeopleSoft
Understanding Component Interface in PeopleSoft
SQL Query to find all the Direct Reports for a Manager 
How to find the List of Users Assigned to a Role
How the FTE is Calculated in PeopleSoft
Understanding Future dated security in PeopleSoft
How to Resolve a Row Level Security Issue in PeopleSoft
FTE For Multiple Jobs in PoeopleSoft 
'Override Position Data' and 'Use Position Data' Option in Job Data Page 
How the Various Date Fields on Employment Data Page are Updated 


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