Friday, September 12, 2014

FTE For Multiple Jobs in PoeopleSoft

We have already seen and discussed about the formula used to calculate the FTE and its elements in detail here - How the FTE is Calculated in PeopleSoft but the discussion we are going to have about FTE is certainly different than what we have already seen.
Its about how the FTE is calculated for the employees who hold more than one jobs in the organization. For example,  If an employee holds senior software position and in addition to that they work as technical trainer for few hours in the same organization then how the FTE will be calculated for them.

Please also see
Simplified Way to Provide a Page Access in PeopleSoft
Understanding Dynamic prompts in PeopleSoft
Implementing parallel processing using Application Engine in PeopleSoft
Adding and Maintaining Person Of Interest in PeopleSoft
PeopleSoft Set Control Field
Peoplesoft Row Level Security Search Records
SQL Query for Max Effective (MAX (EFFDT) dated row from JOB table
PeopleSoft Set Control Field Concept and Tableset Sharing 
Understanding Future dated security in PeopleSoft 
PeopleSoft 9.1 Person Model
PeopleSoft HRMS Online Training

Let's take an example, an employee has been hired as a full time Senior Software Engineer so conceptually the FTE should be 1 and in fact the same is reflecting in the job information shown below:



Fair enough..!  The employee now gets an additional assignment of Technical Trainer which requires 20 hours of their work and that means they will now have to spend 20 out of 40 full time hours in their first job which is Senior Software Engineer and remaining 20 hours in the second newly assigned job as a Technical Trainer. So let's add this additional assignment from Add Additional Assignment component (For details about how to add additional assignment visit - ). After providing all the field values when the Save button is clicked, It will certainly display below warning:
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Warning -- Combined FTE of active jobs for employee AE45VK98 has exceeded 1.0. (1000,684)

The sum of FTEs of all active jobs (with employee status Active, Leave, Leave With Pay, Suspended or Short Work Break) for this employee has exceeded 1.0.
 

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I think most of you would be familiar with this warning message but do all of us know the significance of it?

Please also see
'Override Position Data' and 'Use Position Data' Option in Job Data Page
Hiring a Person in PeopleSoft
How to find the List of Users Assigned to a Role
How the Various Date Fields on Employment Data Page are Updated
PeopleSoft 9.1 Person Model
How to Resolve a Row Level Security Issue in PeopleSoft
Part Time/Full Time, Regular/Temporary and Contingent Workers in PeopleSoft
SQL Query to Find Direct Reports for a Manager in PeopleSoft
Understanding Component Interface in PeopleSoft 
How the FTE is Calculated in PeopleSoft


Let's get to the bottom of this.  

In PeopleSoft, each assignment or job has its own FTE which tells how much percentage of full time hours an employee is working on the job and sum of all these FTEs should always be equal to 1 unless the employee is working overtime. In our case the employee has two jobs in the same organization - Senior Software Engineer and Technical Trainer and and both require 50 % of full time hence the total full time hours (40 hours) will be distributed accordingly.

So, Ideally the FTE should be  0.5 + 0.5 = 1 but if you look at the employee's job information, the combined standard hours are 60 and hence the combined FTE is 1.5 which indicates employee is working overtime which is not correct. that's why the system throws the warning (Shown above) about exceeding combined FTE.




But why did it happen, why the FTE has exceeded 1?

Its because when another job is added the system adds the FTE  to the existing Job's to calculated the combined FTE. So in our case, the person was hired as Senior Software Engineer and the FTE for this job was 1. Then we added another assignment for this person for the role Technical Trainer and the FTE for this job was 0.5.
Therefore, system calculated combined FTE = 1 + 0.5 = 1.5

What should we have done instead?
As already stated, when the person gets a new assignment as Technical Trainer then they are supposed to spend 50 % of full time or 20 hours in this and rest 50 % in the existing one (Senior Software Engineer) and the same should be replicated in the system. Hence, before adding a new assignment we should have first changed the Standard Hours to 20 for the first job (Senior Software Engineer) and then the new assignment should have been added again with Standard Hours as 20.

So, before adding a new assignment, open the first job and change the Standard Hours value in Job Information tab to 20, and then add a new assignment with Standard hours value as 20. The combined FTE will now be 1 as shown below which is perfectly reflecting the hour distribution in both the jobs:





Note that the hours mentioned in this article are weekly hours and not the daily hours.
Full Time hours - 40 (Weekly)  FTE 1
50 % of Full Time - 20 (Weekly)  FTE 0.5



Please also see
Simplified Way to Provide a Page Access in PeopleSoft
PeopleSoft Set Control Field
Adding and Maintaining Person Of Interest in PeopleSoft
Unable to See Future dated transactions in Job Data page in PeopleSoft
Hiring a Person in PeopleSoft
Part Time/Full Time, Regular/Temporary and Contingent Workers in PeopleSoft
Understanding Component Interface in PeopleSoft
SQL Query to Find Direct Reports for a Manager in PeopleSoft 
How to find the List of Users Assigned to a Role
How the FTE is Calculated in PeopleSoft
Understanding Future dated security in PeopleSoft
How to Resolve a Row Level Security Issue in PeopleSoft
Part Time/Full Time, Regular/Temporary and Contingent Workers in PeopleSoft 
'Override Position Data' and 'Use Position Data' Option in Job Data Page 
How the Various Date Fields on Employment Data Page are Updated 


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2 comments:

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