How Self Service Works in Time and Leave Management (TLM)

TLM, or Time and Leave Management is a module in HCM suite that deals with Employee's time entry and leave planning.

So what day to day activities or transactions an employee and manager do perform in the TLM module? Let's find out.

 

Typically an employee:

• Submits timesheets
• Requests for Time-Offs
• Reports Overtime they worked
• Check their Leave balances 

etc…

Whereas Manager:

• Approves all these requests and entries
• Would even perform these tasks on behalf of their direct reports

Additionally, a manager can also:

• Check their direct report's leave plan through time-off calendars
• Review the accrual balances of their direct reports

plus range of other activities.

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Hence, to cater to all this, a TLM module in any ERP must offer these functionalities more or less, to employee and managers:

 

And since they are meant for employees and managers,  The functionalities for employee are stacked together inside Employee Self Service, whereas for manager, they are inside Manager Self Service. If you notice, in both ESS and MSS these options are further segregated under Timesheet and Time-Off so that employee and manager can easily distinguish and access them.

So we just had a glimpse into what all actions employee and manager perform and what more is available to them within TLM module. Now, lets dive into this and see them actually doing it.

 

Starting with the timesheet:

In TLM module, timesheet is a page through which employee report the number of hours they have spent on the job over a period of time.

 

A typical timesheet page looks like this.

You can see the time period for which hours are being reported. Each column in the grid represents something. Date shows the days in the time period, In Time, Out Time are to capture when employee started the work and when did they finish i.e. punch-in and punch-out time. Time Off column is to report if there were any leaves taken during this time period. Total Hours is to capture the number of hours spent on the job.

The three columns (Location, Department, Project Code) are to inform the details of the job the time was spent on, such as, location, Department and Project Code. The last column shows what work schedule employee was on, such as, Sunday to Saturday 9 AM to 5 PM where Monday to Friday are working days and Sat/Sun are weekly offs.

 

well, this page might have a different layout and structure in different HCM ERPs such as Kronos, Workday, PeopleSoft Successfactors etc but in all of them the information captured would be more or less same.

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