| Day# | Topics Covered | Duration (HH:MM) |
1 | Overview | 1:30 |
| Various stages in Time and Labor processing | ||
| What happens at each stage | ||
| Records involved at each stage | ||
| Various ways of reporting time in Time and Labor | ||
2 | Time and labor Installation setup | 1:20 |
| How to setup different time periods and build calendars | ||
| Setup different type of TRC for time reporting | ||
| Setup TRCs for Comp time reporting | ||
| Creating TRC Programs and Comp Time off plans | ||
3 | What are Validations Used for, how they are executed and show results | 2:02 |
| Creating two different validations for group of employees | ||
| How Validations are executed and show results | ||
| What are taskgroup elements, how they are related to each other | ||
| Setting up Task Template, Task Profiles and Taskgroup for group of employees | ||
| Setting up Work Shedules for different type of employees | ||
4 | How the Rules are processed thorugh the steps | 1:28 |
| Creating end to end Template based rule for a live scenario | ||
5 | Creating end to end custome rule for a live scenario | 1:28 |
| Understanding Workgroup | ||
| Setting up workgroup for Hourly and Salaried employees | ||
6 | Understandign time reporters data | 1:00 |
| Creating and Maintaining time reporters data | ||
| Understanding security in Time and Labor | ||
| Understanding and creating dynamic groups | ||
| Understanding Timesheet page | ||
| Reporting time through self service | ||
| Understanding how the exceptions are generated when time is submited | ||
7 | How the managers see their time reporter's time | 1:00 |
| Approve the reported time, How the searh page fetches pending approvals | ||
| How Time Administrators track the TR status, various tables where time is stored | ||
| Re-submitting time after some Job Data change | ||
| How ECD affects the time processing | ||
8 | Understanding Time admin Run Control | 1:00 |
| Running Time Admin process and fixing issues | ||
| Tracing the Time Admin process | ||
| Enabeling and using Statistics to analyse time admin process run | ||
| Understing what steps are involved in Time Admin run and what happens at each step | ||
9 | Understand what happens at each step in the TIme Administration process | 1:00 |
| What tables are quried/updated during each step in Time Administration process | ||
| Earliest Change Date (ECD) and Time Admin Status | ||
| How the ECD and TA status are updated | ||
10 | Understanding Processing steps continued | 1:00 |
| Understandign referential integrity | ||
| how referential integrity is triggered | ||
| Time and labor element that trigger the referential integrity when any change is made on them | ||
11 | How to re-process time when there is any change in the Custome Rule or other element | 1:00 |
| Resolving Exceptions if they are generated by Time Admin Process | ||
| How ECD and TA Status fields are affected if exceptions are there during Time admin Run | ||
| How the Payable time is generated and viewed from font end | ||
| Approving Payable time | ||
12 | Overview of Compensatory time | 1:00 |
| TRC for Compensatory time | ||
| How thecompensatory time processed | ||
| Checking and tracking the Compensatory time balance | ||
| Compensatory time processing results | ||
13 | TCD Overview, The setup architecture | 1:00 |
| How PeopleSoft is integrated with TCD vendor system | ||
| Setting up TCD and all it's element based on the TCD physical installation at site | ||
14 | Setting up service operations (IB) for Outbound transfer | 1:00 |
| TCD setup for Inbound transfer | ||
| Setting up Service operation (IB) for Inbound transfer | ||
15 | TCD setup for Inbound transfer Continued | 1:00 |
| Running the batch program to send TCD setup data to TCD Vendor | ||
| Runnign Inbound batch program to receive Time data from TCD Vendor | ||
| 16 | Time & Labor and Absence Integration | 0:40 |
17 | Overview of T&L and NA Payroll integration | 1:05 |
| Setup Time and Labor for Payroll integration | ||
| Setup Core HR for payroll integration | ||
| Preparing for the Payroll integration | ||
| Loading Time and Labor data into Payroll (Creating Paysheet) | ||
| Reviewing the time data sent to NA Payroll |
Showing posts with label Payable Time. Show all posts
Showing posts with label Payable Time. Show all posts
Thursday, July 9, 2020
Wednesday, September 7, 2016
How the Time is Processed in PeopleSoft Time and Labor
There are different stages in the time processing right from the stage when the time is reported till the stage when the time is ready to be picked up by payroll. Lets discuss those stages in the same sequence the time goes through when its processed.
After approval, its fully considered the reported time and stays in the table TL_RPRTD_TIME with Reported Time status as ‘Approved’ and its ready for being processed by Time Admin process.
Stage 1 - Time Reporting
This is the stage where employees report their time based on the work schedule assigned to them. There are broadly two ways to report the time:Online
The time is directly entered into Time and Labor system through online pages and it can be done by one of the following ways:
Timesheet page
for employees (ESS – Time Reporting –
Report Time – Timesheet)
Used by employees to report their time for a particular
period.
Mass Time page
for employees (ESS – Time Reporting –
Report Time – Mass Time)
Used by employees to report their time for a date range and
can include multiple periods.
Timesheet page
for managers (MSS – Time Management – Report Time – Timesheet)
Used by managers to report time for their direct reports for
a particular period.
Mass Time page
for managers (MSS – Time Management – Report Time – Mass Time)
Used by managers to report time for their direct reports for
a date range and can include multiple periods.
Rapid Time page
for Time Admins (Time and Labor – Report Time – Rapid Time)
Used by administrators to quickly report time
for group of employees. No up-front validations are done when the time is
submitted here and rules are applied during the time admin process run.Using Time Collection Devices (TCDs)
In many organizations, employees have to punch in/out to record the working hours based on which they are paid. The difference between Punch In time and Punch Out time is then sent to PeopleSoft Time and Labor through interface file which is then captured in PeopleSoft by TCDs (Time Collection Devices)Stage 2 - Reported Time
Time reported through either of the methods is called reported time and is brought in the table TL_RPTD_TIME where it awaits for approval if the approval is setup to be required which is optional though. There are three possibilities if approval is required:Manager approves the time
Once approved, the time is now considered as final reported
time.
Manager pushed it back
The time is sent back to employee for correction and to submit
back again.
Manager denies the time
If it’s denied then employee can’t take any further actions
on this time but manager can still make corrections individually and submit
back again for approval which has to be approved by N+2 and then the Time Admin
process TL_TIMEADMIN will pick it up again. After that it will be converted
into Payable time which again has to be approved by N+2.
After approval, its fully considered the reported time and stays in the table TL_RPRTD_TIME with Reported Time status as ‘Approved’ and its ready for being processed by Time Admin process.
Stage 3 - Processing the Reported Time(Time Administration)
In this stage we run the approved reported time lying in the
table TL_RPTD_TIME table using the time admin process TL_TIMEADMIN (Navigation:
Time and Labour – Process Time – Request
Time Administration).
On a very high level, following tasks are
performed in this stage:
1) Time admin
process TL_TIMEADMIN collects eligible employees based on the Group ID supplied
in run control page.
2) It picks the
reported time for all those employees, process the time based on the rules
defined and generate exceptions for issues. The exceptions have to be addressed and the process should be run again.
3) Finally, this process generates payable time
which is brought in to the table TL_PAYABLE_TIME.4) All the exceptions generated in this step are stored in the table TL_EXCEPTION.
Stage 4 - Payable Time
The payable time generated in the previous step and lying on the table TL_PAYABLE_TIME awaits for approval if the approval is setup to be required which is optional though. There are three possibilities if approval is required:
Manager approves the time
Once
approved, the time is now considered as final payable time and is ready to be
sent to payroll.
Manager pushed it back
The
time is sent back to employee or originator for correction and submit back again
in which case the time will have to go through all the stages again.
Manager denies the time
If it’s denied then employee can’t take any further actions on this time but manager can still make corrections individually and submit back again for approval. Even in this case, when the time is submitted again, it will be treated as reported time which has to be approved by N+2 and then the Time Admin process TL_TIMEADMIN will pick it up again. After that it will be converted into Payable time again which again has to be approved by N+2.Want to learn PeopleSoft Time and Labor module thoroughly? I have several videos with total duration of 18 hours.
Following is the link to the YouTube videos Time and Labor
Click here to see course contents
Click here to know how it works
However, if you want to save money by purchasing whole module instead of in parts then visit this page to get more details PeopleSoft Functional and technical online training
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